The Minutes of Clyne and Melincourt Community Council Meeting for 29th March 2017
Cllrs G. Francis (Chair), D. Rosser, NPT Cllr Des W Davies
Keith Thomas (Clerk)
- Apologies for Absence
Cllr I. Jones
Approval of the Minutes for Cllrs D.W. Davies and D.Rosser
- Matters arising:
- Right of Way Claim: Tonclwyda
We have received notice of Confirmation of Modification Order to modify the Definitive Map and Statement for the area by adding the length of footpath commencing at Tonclwyda Road alongside Plas y Bryn to join Footpath No.7. Arrangements by NPT Access to the Countyrside to erect a gate for safe access and egress at this busy point on the B4434, Tonclwyda
- Drainage Rear of Wellfield
Ongoing discussion between resident and NPT drainage officer. Further discussion with Cllr DW Davies.
Cllr Davies advised Council that he planned to set up a meeting between the Dainage Officer, Mr Terry Davies and the Hill St Resident
- Community Policing
PACT Surgery Meeting 13/04.17 @ 11.00 am Clyne Community Hall
Parking congestion at entrance to Ynys-yr-Afon; PCSO commented that it was an inconvenience not an obstruction since there are no restrictions in place by NPTCBC. Concerns raised over the safety of children playing in the street at this location. PCSO advised that drivers need to proceed with caution and give way where appropriate. PCSO to approach parents.
Parking etiquette at front of Community Hall, entrance to Ynys-yr-Afon. Courtesy given to hirer and Council members visiting the hall. Clerk to discuss with resident.
Following request from Bryn Terr Melincourt resident at the last meeting, PCSO will continue monitoring this area and appropriate action will be taken where appropriate.
Scobing exercises.. Exercises will continue. Planned for April
Vandalism incident St David’s Lower Cemetery. To curb this antisocial behaviour , high viz patrols will be exercised, as agreed with Father Andrew Davies
Report of minors tresspassing Clun School. PCSO reported to NPT Cllr DWD who alerted NPT Education Divison to padlock the property. Concern raised for the possibility of an arson attack on an abandoned building. NPT Arson Reduction Group
Advice to report abandoned vehicle: If you wish to anonymously report a vehicle that appears to be untaxed and used/kept on the public road you may submit the details electronically using this form.
Health and safety concerns raised by Tonclwyda/Ynys-yr- Afon residents relating to a property marker at the rear boundary of 23 Tonclwyda. PCSO had raised with NPT Planning.
- Street Lighting Access to Clyne Terrace
Problems continue in making the necessary improvements. Landowner reluctant to provide wayleave. Cllr Davies advised the meeting that the landowner had ignored approaches from NPT
- ROSPA Report
Clerk continues to monitor the conditions at both parks.
Grass has been cut. The Clerk will undertake maintenance, wk commencing 27th February, 2017. Report next meeting.
The Clerk has examined the report, which was determined at Low Risk, issues notes requiring specialist attention will be undertaken by reputable contractors subject to tender in the new financial year.
. 6. Pen Y Cymoedd Mico Bid
The Chair and Clerk had attended the launch in December and advised local organisation of the availability of grant support. Council are currently meeting with Clyne Community Group and Neath CVS, who plan to organise a community fun day at Clyne Community Hall . Events commenced with an Easter Event, Tuesday 11th Apr, 2017, which was very successful with 60 children and 40 adults in attendance. Clerk stewarded the event and prepared the Hall and cleared up after the activity and calendar of events planned for 17-18 include :
- Summer Fun Day, Saturday 8th July, 2.00 – 6.00pm
- Trip to Drayton Manor Theme Park, Saturday 12th August ,2017 (Pending outcome of application to Lottery Grant “Awards for All” 03/04/17)
- October Halloween Party
- Dec Christmas Party
- April 2018 for Easter Event
The events will be promoted throughout the community.
They have received confirmation from Gweinyddwr y Rhaglen / Programme Administrator that they have a received a grant “Awards for All” £2678.08 in the first round of community funding Tuesday 25th April.
Cronfa Gymunedol Fferm Wynt Pen y Cymoedd Wind Farm Community Fund
Ffôn/Tel: 01685 878785
- Residents complain new recycling operation. NPT Cllr DWD
- Tree at bus stop, adjacent to Ganu in need of pruning NPT Cllr DWD
- Flytipping at Moses Row NPT Cllr DWD
- Receipts recorded and Payments approved.
JJervis and Son, 102752 £980.00
SSE – 53, £82.20
Admin costs -54 ,£113.00
CNG Gas £67.16 ( -55)
NPTC Community Tax £158.85 (-56)
HMRC £118.00 (-57)
Vice Chair Hon £100.00 (-58)
Caretaker’s Wages £120.00 (-59).
Monthly IT £45.00 (-60)
Chair Hon £150.00 (-61)
Clerk’s Wages £350.00 (-62)
dd Dwr Cymru £76.00, being monitored
Receipts – Clyne Community Group, accrued £10.00
Planned receipts: NPT polling station Clyne Community Centre 4th May 17; 8th June 17
Planned expenditure Zurich Insurance Renewal Premium £ 1,303.30 (£1300- £1400) as per budget
- Local elections are due to take place on Thursday 4th May 2017.Local electors in Clyne and Melincourt are eligible to stand Nomination packs will be available from Neath Port Talbot Council from Monday 13th February 2017. The closing date for nominations is 4pm on Tuesday 4th April 2017 The Notices of Elections will be published on 20th March 2017. The earliest date anyone can officially become a candidate is Monday 27th March 2017. The Statement of persons nominated will be published at 4pm Wednesday 19th April 2017. Polling day will be Thursday 4th May 7am – 10pm Following the close of the candidate nomination period I have received a number of enquiries from Clerks to Council requesting advice in relation to dealing with seats which attracted no candidate nominations prior to the standard deadline and now need to be filled via co-option. In such circumstances the following guidance is advised:
SCENARIO: Enough nominations for a quorum, but not enough to require a poll, and some seats remain vacant which require co-option If the number of candidates remaining validly nominated for the community do not exceed the number of councillors to be elected, these persons shall be declared elected and will take up their seats from Monday, 8 May, 2017. Results of all Uncontested Elections Des Davies, Gill Francis and Ian Jones
Provided that there is a quorum of members, the community council may co-opt any person or persons to fill the vacancies remaining unfilled. The person co-opted must receive a majority of votes of those councillors present at the meeting where the co-option takes place. Where there are more than two candidates for one vacancy, a process of elimination may be required.
Public notice of the vacancies for which co-option to the community council will be undertaken must be given in Wales (see attached Notice of Vacancy). The notice must contain the contact details of the Clerk to Council from whom further information about the vacancy or vacancies in question may be obtained ‘applicants’ for co-option. However, it is up to each Town/Community Council how it wishes to conduct its local co-option process but in essence it should be open and reasonable. In effect, Town/Community Councils have 35 working days (excluding weekends and bank holidays) to co-opt, beginning with the day on which the election was to have been held. I calculate this to be Thursday, 22 June, 2017. Please Note: The attached Notice of Vacancy (for Co-option Purposes) can be utilised to assist in advertising any outstanding vacancies which still exist on you Council and can be published from Thursday, 4 May, 2017
- Dear PPG Members, Vale of Neath Practice
Please find attached minutes from our last PPG meeting on Monday 16th January 2017.
You will note that the next meeting date is scheduled for Monday 10th April 2017, however I am writing to inform you that unfortunately this meeting is postponed due to another lack of progress with the Health Centre Development.
I have attached a copy of the letter dated 23/03/17 from Mr Jeremy Miles (AM) to Glynneath Town Council, which pretty much explains the reasons for another unexpected delay in the development. During a recent chance conversation with a representative from a local contractor considering submitting a tender for the project, I was informed that the closing date for the actual tender process is 12th May 2017.
With any short listing process and possible presentations from contractors taking place after this closing date, I do not expect a new contractor announcement during May or June 2017 – so propose the next PPG meeting date for Monday 3rd July 2017, when we will hopefully have something more positive to discuss.
Also attached are some PPG guides that I have sourced from the Internet, perhaps all of our PPG members could read through this information, and bring some suggestions forward to the next meeting on how “you as patients” can use the PPG to develop initiatives and ideas which can support the practice and the communities that we serve.
- Clerk’s Report – Hall and Parks Maintenace
- Run off of water from Ty Ddu field opp to Belle Vue Bungalow making pavement surface hazardous. Reported to NPT Cllr DWD
- Report of Infringement of visual amenity – Septic Tank in front of garden at 23 Tonclwyda. Reported to NPT Cllr DWD
- Report of tree at no 31 Ynys yr Afon in need of pruning
- Property marker installed at boundary rear of 23 Tonclwyda. Complaint received Health and Safety issue. Reported to NPT Cllr DWD
- Report of straying dogs at Melincourt and Maespwll
- Flytipping in former Mct Park Hill St NPT Cllr DWD is dealing
- Grass cutting Bryn Terr
- Code of Conduct
The Principles Selflessness (a) Members must act solely in the public interest. They must never use their position as members to improperly confer advantage on themselves or to improperly confer advantage or disadvantage to others. Honesty (b) Members must declare any private interests relevant to their public duties and take steps to resolve any conflict in a way that protects the public interest. Integrity and Propriety (c) Members must not put themselves in a position where their integrity is called into question by any financial or other obligation to individuals or organisations that might seek to 2 influence them in the performance of their duties. Members must on all occasions avoid the appearance of such behaviour. Duty to Uphold the Law (d) Members must act to uphold the law and act on all occasions in accordance with the trust that the public has placed in them. Stewardship (e) In discharging their duties and responsibilities members must ensure that their authority’s resources are used both lawfully and prudently. Objectivity in Decision-making (f) In carrying out their responsibilities including making appointments, awarding contracts, or recommending individuals for rewards and benefits, members must make decisions on merit. Whilst members must have regard to the professional advice of officers and may properly take account of the views of others, including their political groups, it is their responsibility to decide what view to take and, if appropriate, how to vote on any issue. Equality and Respect (g) Members must carry out their duties and responsibilities with due regard to the need to promote equality of opportunity for all people, regardless of their gender, race, disability, sexual orientation, age or religion, and show respect and consideration for others. Openness (h) Members must be as open as possible about all their actions and those of their authority. They must seek to ensure that disclosure of information is restricted only in accordance with the law. Accountability (i) Members are accountable to the electorate and the public generally for their actions and for the way they carry out their responsibilities as a member. They must be prepared to submit themselves to such scrutiny as is appropriate to their responsibilities. 3 Leadership (j) members must promote and support these principles by leadership and example so as to promote public confidence in their role and in the authority. They must respect the impartiality and integrity of the authority’s statutory officers and its other employees.